Due Diligence on Commodity Sellers
This is a seller-side due diligence questionnaire. It is designed to verify that the seller has genuine product availability from verified producers, mines, mills or processors, and can support physical cargo transactions in grains, minerals, metals and other commodities listed at ametheus.com/commodities.
If a full KYC/CIS has already been submitted to Ametheus, simply quote the reference/date in Section A and provide only the commercial and product-related information below.
The form is modular. Complete only the sections relevant to your role (Producer / Mine / Mill / Processor / Allocation Holder / Trader).
Best practice sequence: Standing KYC → this Seller Due Diligence → Proof of Product (POP) verification → LOI / SPA discussion → independent inspection & document release.
Header Information
| FIELD | DETAILS |
| Reference / Enquiry ID | |
| Date | |
| Completed by (Name / Company / Role) | |
| Contact (Email / Phone / WhatsApp) | |
| Commodity group / product offered | ☐ Grains & oilseeds ☐ Minerals ☐ Metals ☐ Food commodities ☐ Industrial raw materials ☐ Other: |
SECTION A – Seller Identification
| NO. | QUESTION | ANSWER |
| A1 | Full legal name of the seller | |
| A2 | Role in the transaction | ☐ Producer / Mine / Mill / Processor ☐ Allocation / Offtake Holder ☐ Trader / Reseller ☐ Broker / Agent (with mandate) ☐ Other: |
| A3 | Company registration number / Jurisdiction | |
| A4 | Registered address | |
| A5 | KYC/CIS already submitted to Ametheus? | ☐ Yes – Reference / Date: ☐ No – Full KYC attached |
| A6 | Ultimate Beneficial Owner(s) / Key directors (or “to be provided under NDA”) | |
| A7 | Sanctions / compliance status confirmation | ☐ Confirmed clean of OFAC, EU, UN, UK and relevant lists ☐ Screening report attached |
SECTION B – Past Performance
| NO. | QUESTION | ANSWER |
| B1 | Number of similar commodity shipments completed in the last 24 months (same or comparable product) | |
| B2 | Please list at least 3 Bills of Lading or equivalent shipping documents (Vessel / Conveyance – Product – Quantity – Load Port / Origin – Date) | 1. 2. 3. |
Documents to attach:
- Copies of at least 3 recent Bills of Lading of similar products (or equivalent: CMR, railway bill, or warehouse receipt / release order where a sea BL is not applicable)
SECTION C – Warehouse / Silo / Terminal / Yard Access
| NO. | QUESTION | ANSWER |
| C1 | Type of document | ☐ Warehouse Storage Agreement ☐ Silo / Terminal Agreement ☐ Stockyard / Bonded warehouse ☐ Other: |
| C2 | Warehouse / silo / terminal / port / yard name | |
| C3 | Document issuer | |
| C4 | Validity period (Start – End date) | |
| C5 | Warehouse / silo / yard capacity allocated / available | |
| C6 | Is the storage currently active and usable for the proposed grade / specification? | ☐ Yes ☐ No – Remarks: |
Documents to attach:
- Current Warehouse Storage Agreement, silo / terminal agreement, or third-party surveyor agreement for stock verification
SECTION D – Proof of Product Source / Allocation Rights
(Complete the relevant option. Leave the other blank.)
Option 1 – If you are the Producer / Mine / Mill / Processor or a direct affiliate
| NO. | QUESTION | ANSWER |
| D1.1 | Producer / mine / mill / plant name and location | |
| D1.2 | Type of proof | ☐ Ownership / affiliation certificate ☐ Industry association membership ☐ Mining / production / export licence ☐ Other: |
| D1.3 | Document reference / number | |
| D1.4 | Validity / Expiry date |
Option 2 – If you are NOT the producer (Trader / Allocation Holder). Supply / allocation letter is mandatory
| NO. | QUESTION | ANSWER |
| D2.1 | Allocation / supply letter issuer (Producer / Mine / Mill / Principal name) | |
| D2.2 | Document reference / letter number | |
| D2.3 | Date of allocation / supply letter | |
| D2.4 | Quantity allocated | _______________ MT / other unit |
| D2.5 | Grade / Quality / Specification | |
| D2.6 | Loading warehouse / terminal / port | |
| D2.7 | Validity / loading window | |
| D2.8 | Does the letter confirm lifting / offtake / release rights in favour of the named party? | ☐ Yes ☐ No – Remarks: |
Core documents expected (attach what is available):
- Official allocation / supply letter (mandatory for non-producers)
- Producer / mine / mill affiliation or membership certificate (if applicable)
- Statement of Availability (if available)
- Export licence or certificate of origin where the commodity requires it
SECTION E – Shipment Documents (to be submitted after profile approval)
Once Section A–D are approved, the following documents must be submitted within 3 business days:
For FOB:
- Latest warehouse receipt / silo stock report / yard stock report, or
- Q&Q / quality & quantity report issued by SGS / Bureau Veritas (BV) / Intertek (sampling, warehouse / silo / vessel number, seal numbers)
- For dry bulk grains, minerals or metals: draft survey or hold inspection report where applicable
For CIF / CFR:
- Latest independent quality / quantity certificate and warehouse / silo stock report for the parcel that will load the vessel
SECTION F – Additional Information
| ITEM | DETAILS |
| Preferred Incoterms | ☐ FOB ☐ CIF ☐ CFR ☐ FCA ☐ CPT ☐ Other |
| Typical quantity offered | |
| Preferred load ports / regions / warehouses | |
| Any existing SPA / LOI reference | |
| Other remarks |
Important Notes
- We do not accept product originating from any sanctioned country.
- Extra scrutiny applies to landlocked origins (Kazakhstan, Azerbaijan, and similar corridors).
- Preferred supply origins are verified producing and exporting regions for the offered commodity (including Black Sea grains, Middle East, India, Africa minerals and other documented origins).
- All information is treated as confidential.
- False or misleading documents will result in immediate rejection and possible blacklisting.
Self Declaration
Name: _______________________________ Designation / Company Stamp: _______________________________ Signature / Date: _______________________________
I/We confirm that the information and attached documents are true, accurate and current to the best of our knowledge at the date of this form. We understand that false or misleading information may result in immediate termination of discussions and possible reporting to relevant authorities.
Submission Instructions
Return as a single PDF package with all attachments to: [email protected]
Subject Line format: Seller DD – [Product] – [Company Name] – [Date]
