Documents / Information to Request from Owners (or their Brokers) on Behalf of the Charterer

Here is a practical, market-standard checklist used by brokers when working on behalf of charterers (especially for tankers, chemical, LPG/LNG, or dirty/clean petroleum products). It expands on the list you provided and is suitable for the first offer / indication stage.

Core Documents / Information Required with First Offer

Please tick the documents/information you require:

Vessel Particulars & Technical

• Latest Q88 (INTERTANKO Chartering Questionnaire 88 – preferably Version 6, Oil or Chemical variant as applicable)
• Full vessel particulars / description (or updated Q88 + any supplemental particulars)
• Current position + earliest delivery / availability + open ports / itinerary
• Last 3–5 cargoes (with load/discharge ports and dates preferred)
• Speed & Consumption (laden / ballast, including any eco speeds and fuel grades)
• BWTS details (type, maker, installation year, compliance status)
• Scrubber details (if fitted) – type, open/closed loop, compliance
• Tank coating / condition (especially critical for chemical / clean products)
• Pumping capacity / discharge rates
• Manifold details / connection sizes
• Cargo tank capacities / segregation capability

Surveys, Class & Condition

• Drydock / Special Survey / Intermediate Survey dates (last + next due)
• Class status report / Certificate of Class (with any outstanding recommendations or conditions of class)
• Fitness reports / Condition surveys (if available)
• Last SIRE / CDI / RightShip inspection report (summary or full, with date)
• Port State Control (PSC) history – last 24 months (detentions + major deficiencies)

Certificates (key ones usually requested early)

• Certificate of Registry
• Class Certificate
• Safety Management Certificate (SMC) + Document of Compliance (DOC)
• International Ship Security Certificate (ISSC)
• International Oil Pollution Prevention Certificate (IOPPC)
• Civil Liability Certificates (CLC / Bunker / WRC as applicable)
• Certificate of Fitness (for chemicals / gas carriers)
• Ballast Water Management Certificate
• Maritime Labour Certificate (MLC) status

Commercial / Ownership / Compliance

• CPA or Fixture Notes / previous fixture history (recent relevant fixtures)
• Owners’ / Managers’ full style and contact
• P&I Club entry (Club name + Certificate of Entry summary if available)
• H&M insurance confirmation
• Sanctions compliance statement / ownership structure confirmation (beneficial ownership if requested by charterer)
• Crew nationality / experience matrix (especially for officers)

Other (add as needed)

• _______________________________
• _______________________________
• _______________________________

Recommended Additional Requests (depending on cargo & trade)