KYC of Head Owner
This is a standing company verification form. Complete it once, then refresh annually or immediately if ownership, management, flag, bank or sanctions status changes.
Please provide Head Owner’s KYC/CIS mainly consisting of:
- Certificate of Incorporation / Registration of the Registered Owner
- Certificate of Registry of the vessel (and CSR extract showing registered owner)
- Corporate profile, registered address, Owner IMO number and company website
- Group / beneficial ownership structure and UBO details
- Corporate bank details in the exact owner name
- Copy of authorised signatory’s passport and board resolution / POA
Purpose
Ametheus Holdings Pvt Ltd and its group companies require this KYC/CIS to identify the legal (registered) owner and the ultimate / group beneficial owner of the vessel offered for charter or sale, to complete sanctions and AML screening, and to satisfy counterparties, banks and P&I clubs. Information is used only for fixture / S&P due diligence and is treated as confidential.
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Section A – Vessel Identification
| Field | Details to be filled by Head Owner |
|---|---|
| Vessel Name (current) | |
| Previous Name(s), if any | |
| IMO Number | |
| Official Number / Call Sign / MMSI | |
| Flag / Port of Registry | |
| Year Built / Shipyard | |
| Type / Class of Vessel (LPG / LNG / Crude / Products / Bulk) | |
| DWT / GT / NT | |
| Classification Society & Class Notation | |
| P&I Club (and Certificate of Entry status) | |
| H&M Underwriters |
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Section B – Registered / Head Owner (Legal Title)
The Registered Owner is the entity holding legal title as recorded on the Certificate of Registry. In most fixtures this is the Head Owner.
| Field | Details to be filled by Head Owner |
|---|---|
| Full Legal Name of Registered Owner | |
| Trading / Brand Name (if different) | |
| Company IMO Number (Owner IMO) | |
| Registration / Incorporation Number | |
| Country of Incorporation | |
| Date of Incorporation | |
| Legal Form (Ltd / LLC / SA / SPC / etc.) | |
| Registered Office Address | |
| Principal Place of Business / Operational Address | |
| Company Website | |
| Official Email Address | |
| Official Telephone Number(s) | |
| LEI (Legal Entity Identifier), if available | |
| Tax / VAT / GST Number |
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Section C – Group / Beneficial / Ultimate Owner
Where the Registered Owner is an SPC or subsidiary, disclose the Group Beneficial Owner (parent) and Ultimate Beneficial Owner(s) holding 25% or more, or exercising control.
| Field | Details to be filled by Head Owner |
|---|---|
| Is the Registered Owner an SPC / SPV? | Yes / No |
| Group / Parent Company (full legal name) | |
| Group Company IMO Number | |
| Country of Incorporation of Group | |
| Group Registered Address | |
| Ultimate Beneficial Owner(s) — name, nationality, % holding | or “to be provided under NDA” |
| Ownership structure summary (UBO → HoldCo → Registered Owner) | |
| Are any UBOs Politically Exposed Persons (PEPs)? | Yes / No. If yes, provide details. |
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Section D – Managers & Operators
| Field | Details to be filled by Head Owner |
|---|---|
| Commercial Manager (name & address) | |
| Technical Manager (name & address) | |
| ISM Company / DOC holder (name, address, IMO Company No.) | |
| Crew Manager (if different) | |
| Disponent Owner (if vessel is time / bareboat chartered out) | |
| Head Charter Party type & remaining period | TC / BBC — expiry date |
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Section E – Directors & Authorised Signatories
| Field | Details |
|---|---|
| Director 1 — Full Name / Nationality / Passport No. | |
| Director 2 — Full Name / Nationality / Passport No. | |
| Director 3 — Full Name / Nationality / Passport No. | |
| Authorised Signatory for this form — Name & Title | |
| Authorised Signatory — Email & Mobile | |
| Board Resolution / Power of Attorney attached? | Yes / No |
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Section F – Banking (Hire / Sale Proceeds)
Account must be in the name of the Registered Owner or a disclosed earnings assignee. Third-party accounts are not accepted without a formal notice of assignment.
| Field | Details |
|---|---|
| Account Name (exactly as per bank) | |
| Bank Name & Branch Address | |
| Account Number / IBAN | |
| SWIFT / BIC | |
| Correspondent Bank (if any) | |
| Currency | |
| Bank confirmation letter attached? (dated within 3 months) | Yes / No |
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Section G – Fleet & Trading Profile
| Field | Details |
|---|---|
| Number of vessels owned / controlled by the Group | |
| Other vessels of this Owner (name + IMO) | List 3–5 or attach fleet list |
| Principal trades last 24 months | |
| Oil-major approvals / SIRE / CDI status | |
| Any detention / notable PSC deficiency (last 24 months) | |
| Sanctions-sensitive port calls last 24 months? | Yes / No. If yes, list. |
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Section H – Required Supporting Documents
Please attach clear colour copies and tick those enclosed.
- Company KYC / KYB Documents
• Certificate of Incorporation / Registration of Head Owner
• Certificate of Incumbency / Good Standing (not older than 3 months) or equivalent company search
• Register of Directors and Register of Shareholders (or Certificate of Shareholders)
• Proof of registered address (utility bill / bank letter / official extract — not older than 3 months)
• Corporate bank confirmation letter or recent statement in the exact owner name
• Director(s) / Authorised Signatory KYC: Passport / National ID; PAN if Indian company - Vessel & Ownership Documents
• Certificate of Registry of the Vessel
• Continuous Synopsis Record (CSR) extract showing registered owner
• Owner IMO number confirmation / Equasis or IHS ownership extract (if available)
• Group structure chart (simple diagram is sufficient)
• P&I Certificate of Entry summary and H&M cover note (or broker confirmation) - Authority Documents
• Board Resolution or Power of Attorney authorising the signatory
• If a Disponent Owner is offering the ship: copy of Head CP / authority to sublet
• Sanctions / compliance declaration on company letterhead (or complete Section I)
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Section I – Declarations & Sanctions Confirmation
The undersigned, duly authorised, hereby confirms that:
- Accuracy
All information and documents provided are true, accurate and complete as of the date of signing. Any material change (ownership, flag, managers, bank, sanctions status) will be notified to Ametheus immediately. - Sanctions & Compliance Status
☐ We confirm that the Registered Owner, the Group Beneficial Owner, any UBO holding 25% or more, the directors, and the Vessel are clean of OFAC, UN, EU, UK, India and other relevant sanctions lists.
☐ Screening report attached (optional) - Trading Conduct
The Vessel is not part of any “shadow / dark fleet” arrangement, has not engaged in AIS spoofing or STS transfers designed to evade sanctions, and trading history for the last 24 months can be disclosed on request. - Authority to Share
We authorise Ametheus Holdings Pvt Ltd to share relevant KYC information with charterers, buyers, brokers, P&I clubs, banks and their compliance teams, strictly for the purpose of chartering or sale enquiries, under confidentiality. - Payment Account
No third-party account will be nominated for hire or sale proceeds without a formal notice of assignment of earnings acceptable to the paying party’s bank.
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Section J – Authorised Signatory Details
| Field | Details |
|---|---|
| Full Name of Authorised Signatory | |
| Designation / Position | |
| Passport / ID Number | |
| Email Address | |
| Mobile Number | |
| Place of Signing | |
| Date | |
| Signature | |
| Company Stamp / Seal |
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Submission Instructions
Email the completed form together with all supporting documents to:
[email protected] | [email protected]
Subject line format:
KYC/CIS – Head Owner – [Vessel Name] – [Owner Company] – [Month Year]
Notes
• All information shared will be treated with strict confidentiality.
• Incomplete submissions may delay screening and prevent an offer being shown to charterers or buyers.
• Proof of funds or additional UBO documents may be requested at fixture or MOA stage.
• This form does not constitute an offer, fixture or commitment by either party.
• For the distinction between Head Owner and Disponent Owner, see: https://ametheus.com/disponent-shipowner-head-owner/
— End of Form KYC-HO-01 —
