RFQ (REQUEST FOR QUOTATION) FORM FOR VESSEL CHARTERING
This form will help us understand your actual requirement. Please fill only the sections that apply to your requirement.
IMPORTANT NOTES
- Generate Your RFQ Number using this format: HHMM + MMYY + DPP/CPP + VesselType (no spaces) Sample: 11:35 hrs on 08 Aug 2026 + DPP + LR2 → 11350826DDPLR2 Your RFQ Number: _______________________________
- Complete this form and send it by email to: [email protected] | [email protected]
- Email Subject Line – use exactly this format: TC/VC Requirement – [Vessel Type/Size] – [Duration/Laycan] – [RFQ Number]
ATTN: Chartering Desk,
Ametheus Holdings Pvt Ltd
1. RFQ DETAILS
| Field | Your Answer |
|---|---|
| RFQ Number | |
| Date | |
| Your Full Name | |
| Your Designation | |
| Company Name | |
| Mobile / WhatsApp |
2. CHARTER TYPE & DURATION
| Field | Your Answer |
|---|---|
| Charter Type | ☐ Time Charter (Period) ☐ Time Charter Trip (TCT) ☐ Voyage Charter ☐ Other: ________ |
| Duration / Period | (e.g. 12 months, 3+1 months, 6 months ±15 days) |
| Extension Options (if any) | |
| Preferred Delivery Window / Laycan | |
| Preferred Delivery Area / Range | |
| Preferred Redelivery Area / Range |
3. VESSEL REQUIREMENT
| Field | Your Answer |
|---|---|
| Number of Vessels Required | (e.g. 2 × 100,000 DWT + 1 × 45,000 DWT) |
| Vessel Type | ☐ Crude Oil Tanker ☐ Product Tanker – CPP (Clean) ☐ Product Tanker – DPP (Dirty) ☐ Chemical Tanker ☐ Dry Bulk ☐ Other: _______________ |
| Size / DWT Range | Min: _______ MT Max: _______ MT Preferred: _______ MT |
| Year Built Preference | Preferably ______ or newer / Maximum Age: ______ years |
| Class Requirement | ☐ Any IACS Member ☐ Specific Class: _______________ |
| BWTS | ☐ Fitted (Mandatory) ☐ Preferred ☐ Not required |
| Other Key Specs | (Ice class, coating, heating coils, IGS, pump capacity, etc.) |
| Trading Area / Limits | Worldwide / Restricted (please specify) |
| Flag Preference / Restrictions | |
| Sanctioned Vessels | ☐ Acceptable ☐ Not Acceptable ☐ Case-by-case |
4. CARGO DETAILS
(Leave blank if pure period Time Charter)
| Field | Your Answer |
|---|---|
| Product Type | ☐ Crude Oil ☐ CPP (Clean Petroleum Products) ☐ DPP (Dirty Petroleum Products) ☐ Chemical ☐ Other: _______________ |
| Exact name of the cargo / product | |
| Quantity (MT or CBM) + Tolerance | (e.g. 50,000 MT ±5% or ±10%) |
| Is partial shipment allowed? | ☐ Yes ☐ No |
| If partial allowed – size of each parcel | |
| Special cargo characteristics | (temperature sensitive, high viscosity, hazardous, corrosive, etc.) |
| Special handling requirements | (tank coating, cleanliness, heating, inert gas, etc.) |
5. VOYAGE DETAILS
(Leave blank if pure period Time Charter)
| Field | Your Answer |
|---|---|
| Load Port / Terminal or Acceptable Range | |
| Expected Loading Rate | (MT/day or m³/hour) |
| Discharge Port / Terminal or Acceptable Range | |
| Expected Discharge Rate | (MT/day or m³/hour) |
| Preferred Laycan (loading window) | |
| Any hard deadline | (sales contract, LC expiry, storage limit, etc.) |
6. COMMERCIAL TERMS
| Field | Your Answer |
|---|---|
| Indicative Rate Idea | (USD per day / per month / Annual Hire or Freight) |
| Preferred Payment Terms | |
| Preferred Charter Party Form | (e.g. Shelltime 4, BPTime, ASBATANKVOY, SHELLVOY, GENCON, etc.) |
| Demurrage / Off-hire rate idea | |
| Agents at both ends & DA free to Owners? | ☐ Yes ☐ No |
| Other Commercial Notes |
7.1 DOCUMENTS REQUIRED FROM OWNERS / BROKERS
Please tick the documents you require with the first offer:
Vessel Particulars & Position
☐ Latest Q88 (INTERTANKO Questionnaire 88 – preferably Version 6, Oil or Chemical variant as applicable)
☐ Current Position + Earliest Delivery / Availability
☐ Last 3–5 Cargoes (with load/discharge ports and approximate dates)
☐ Speed & Consumption (laden / ballast, including eco speeds and fuel grades)
☐ BWTS Details (maker, type, installation year, compliance status)
Surveys & Condition
☐ Dry Dock / Special Survey / Intermediate Survey Dates (last completed + next due)
☐ Class Status Report or Certificate of Class (including any outstanding recommendations)
☐ Fitness Reports / Condition Surveys (if available)
Commercial
☐ CPA or Fixture Notes / Recent relevant fixtures
☐ Owners’ full style and contact details
Other (please specify)
☐ _______________________________________________________________
7.2 (Will be asked after firm interest)
☐ Last SIRE / CDI / RightShip inspection report (summary or full, with date)
☐ Port State Control (PSC) history – last 24 months (detentions + major deficiencies)
8. YOUR (CHARTERER) COMPANY INFORMATION
| Field | Your Answer |
|---|---|
| Have you already submitted KYC/CIS to Ametheus? | ☐ Yes – Date / Reference: _______________ ☐ No |
| Full Legal Company Name | |
| Registered Address | |
| Main Business Activity | |
| Company Registration Number / CIN / GSTIN / IEC | |
| Website | |
| Main Contact Person for this RFQ (Name + Mobile) |
9. CHARTER HIRE TARGET RATE:
10. ADDITIONAL REQUIREMENTS (Optional but Helpful)
| Field | Your Answer |
|---|---|
| Vessel Vetting Requirements | (SIRE, TMSA, Rightship, etc.) |
| Can the vessel be used as floating storage? | ☐ Yes ☐ No |
| Any other special conditions or remarks |
DECLARATION
I confirm that the information provided above is true and accurate to the best of my knowledge.
Name: _______________________________ Designation: _______________________________
Signature / Company Stamp: _______________________________________________________________
Date: ________________________
Thank you for choosing Ametheus Holdings. We look forward to receiving your RFQ. For any clarification, contact the Chartering Desk at the numbers / emails above.
End of form
