Notes for Clients

1. Please generate a unique RFQ number for each inquiry using the format: HOURMINUTES-DDMMYYYY (Example: 1301-22072026 = 13:01 on 22 July 2026)
2. In the subject line, use exactly this format: TC/VC Requirement – [Product] – [DWT Range] – [Laycan] – [RFQ Number]
3. Email your completed RFQ to: [email protected], [email protected], [email protected] Then WhatsApp the same RFQ details to: +91-9999099538 / +91-9999156157

Draft Email Template

To: Chartering Team – Ametheus Holdings Pvt Ltd Subject: TC/VC Requirement – [Product] – [DWT Range] – [Laycan] – [RFQ Number]

Dear Sir,

We are interested in chartering a vessel on Time Charter / Voyage Charter basis and submit the following Preliminary Information Memorandum (PIM) for your review:

Preliminary Information Memorandum (PIM) for Vessel Chartering

1. RFQ Number:
Format: HOURMINUTES-DDMMYYYY
Response:

2. Type of Vessel: (e.g., VLCC, Suezmax, Aframax, Panamax, LR1, LR2, MR, Handy, Chemical Tanker, LPG Carrier, Bulk Carrier, etc.)
Response:

3. Required DWT / Capacity:
(e.g., 5,000–15,000 DWT / 25,000–35,000 DWT / 50,000–55,000 CBM, etc.)
Response:

4. Product / Cargo

• Exact commercial name of the cargo and HS code (if known)
• Physical state (liquid bulk / dry bulk / bagged / etc.)
• Special characteristics (hazardous – IMDG class, temperature-sensitive, high viscosity, corrosive, odour-sensitive, etc.)
• Handling / stowage requirements (inert gas, heating coils, tank coating – epoxy/zinc/stainless, cleanliness standards, etc.)
• Origin of cargo and any quality certificates already available or planned (SGS, Intertek, etc.)
• Can cargo pictures (storage / handling / movement) be provided? (Yes / No – if Yes, send separately)
  Response:

5. Quantity of Cargo & Partial Shipment

• Total contractual quantity (MT or m³) and tolerance (e.g. ±5% or ±10% MOLOO / MOLCO)
• Is partial shipment permitted? (Yes / No)
• If partial shipment is permitted, state volume of each shipment/parcel and preferred vessel size for each parcel
  Response:

6. Laycan Preferred delivery / shipment window (e.g., 15–25 August 2026 or as mutually agreed). Mention any hard deadlines driven by sales contract, LC expiry, or storage constraints.
Response:

7. Delivery Port / Range + Loading Rate

• Exact name of load port / terminal / berth or acceptable range (e.g., Mumbai Port, Dhamra Port, West Coast India, Arabian Gulf, Fujairah, Ras Tanura, etc.)
• Any known restrictions (LOA, beam, draft, air draft, night navigation, pilotage)
• Expected / guaranteed loading rate (MT per day or m³ per hour)
• Continuous loading 24/7 or restricted hours?
  Response:

8. Redelivery Port / Range + Discharge Rate

• Exact discharge port / terminal or acceptable range (e.g., Chittagong, Mongla, Bangladesh, West Coast India, Arabian Gulf, Worldwide, etc.)
• Maximum allowable arrival draft and any lightering / STS requirements
• Expected / contractual discharge rate (MT/day or m³/hour)
• Continuous discharge or subject to receiver’s capacity?
  Response:

9. Incoterms State the applicable Incoterms® 2020 (FOB, CFR, CIF, FAS, DAP, etc.). Clearly mention who pays freight, insurance, loading & discharge costs, and who bears the risk of loss/damage.
Response:

10. Charter Period

• Voyage Charter (single or consecutive) or Time Charter
• If Time Charter: duration (e.g., 30 days ± 5 days / 3 months +/- 15 days / 6 months firm with options)
  Response:

11. KYC of Charterer

• Full legal name of the company
• Registered office address and principal place of business
• Main line of business
• Years in operation and ownership structure
• Website, primary contact email, and dedicated chartering contact person (with mobile/WhatsApp)
• Company registration number / CIN / GSTIN (or equivalent)
  Response:

12. Charterers Financials

• Latest audited financial statements (preferably last 2–3 years)
• Bankers’ name and willingness to provide bank reference
• Approximate annual turnover range and experience with similar cargoes
  Response:

13. Recent Fixtures & Chartering Background

• Last 2–3 fixtures performed (preferably within last 12–24 months): Vessel name & size, Cargo, Load/Discharge ports, Period, Rate (if disclosable)
• Years of experience in chartering vessels and main trade lanes handled
• Approximate number of fixtures per year
  Response:

14. Trading Area Intended trading limits (e.g., Arabian Gulf – India – Bangladesh – Far East). Confirm “Safe ports / berths always afloat” or any other restrictions.
Response:

15. Indicative Rate Idea, Payment Terms & Agency

• Expected freight / hire rate range and basis (Worldscale / absolute / lump sum)
• Source of the rate idea (recent fixtures / broker indications / internal budget)
• Preferred payment terms (when and how freight is payable, demurrage settlement timeline)
• Demurrage rate idea (if known)
• For voyage fixtures: Will Charterer give BEND agency and settle DA free to ship-owner? (Yes / No)
  Response:

16. Preferred Charter Party Basis, Restrictions & Additional Requirements

• Preferred Charter Party Form (SHELLVOY 6, ASBATANKVOY, BPVOY, SHELLTIME, GENCON, etc.)
• Any specific clauses, riders or amendments required
• Vessel age / vetting: Maximum age ____ years, minimum TMSA Level 2, and valid SIRE 3.0 reports mandatory
• Flag, class or other restrictions (IACS class only, double-hull, IG system, heating coils, pump capacity, etc.)
• Sub-charter rights: Acceptable subject to prior written approval of Owners / Not acceptable
• Use as Storage Tanker? (Yes / No – if Yes, mention tank coating / heating requirements)
• Sanctions / OFAC / BIS / EAR compliance or end-user statements needed
• Your role in this RFQ (Charterer or Broker)
• Any other requirements, time pressure, competing offers, or contact person for operations & commercial discussions Response:

We look forward to receiving your best vessel proposals and indicative charter hire / freight rates at the earliest.

Best regards,
[Client’s Full Name] [Designation] [Company Name] [Email] [Mobile / WhatsApp] [Company Website]